Rent posts to QuickBooks the moment it clears.
Every resident payment flows into QuickBooks Online automatically, ready to reconcile. Your bookkeeper stops retyping, and your general ledger stays current.
| Resident | Amount | Status |
|---|---|---|
| J. Patel123 Main St · 4B | $1,450.00 | Paid |
| M. Chen123 Main St · 2A | $725.00 | Paid |
| R. Okafor40 King St · 11 | $1,890.00 | Paid |
| Customer | Amount | Status |
|---|---|---|
| 123 Main St #4B - Patel | $1,450.00 | Closed |
| 123 Main St #2A - Chen | $725.00 | Closed |
| 40 King St #11 - Okafor | $1,890.00 | Closed |
Four jobs your bookkeeper no longer does by hand
Pick one to see it in action. Examples use sample data.
Every payment lands on the right customer
When a resident pays, the payment is recorded in QuickBooks against the matching customer, with the property and unit attached. Nobody retypes it.
Jaya Patel · 123 Main St, Unit 4B
| Description | Open balance | Payment | |
|---|---|---|---|
| Invoice #1042 · Nov rent | $1,450.00 | $1,450.00 |
Deposits that match your bank
Payquad builds the deposit for you, grouped the way the money arrives in your account. Reconciling becomes a quick check.
| Settlement | Payments | Total | Status |
|---|---|---|---|
| PAD · Nov 3 | 42 | $58,210.00 | Settled |
| Card batch · Nov 3 | 9 | $11,340.00 | Settled |
| Received from | Amount | |
|---|---|---|
| 123 Main St Unit #4B - Patel | $1,450.00 | |
| + 41 more payments | $56,760.00 |
Bounced payments clean themselves up
When a payment is returned, Payquad reverses it in QuickBooks automatically, so your general ledger never shows money you didn't receive.
Jaya Patel · 123 Main St, Unit 4B
| Description | Open balance |
|---|---|
| Invoice #1042 · Nov rent | $1,450.00 |
Residents see what they owe
Residents see their current balance when they log in to Payquad, so fewer people call the office to ask.
40 King St Unit #11 - Okafor
| Type | No. | Balance |
|---|---|---|
| Invoice | 1051 | $200.00 |
| Payment | PQ-88219 | $0.00 |
Up and running in one session
Our team sets it up with you and your bookkeeper. No IT team, and no new accounting system to learn.
- Connect QuickBooks Online from your Payquad settings
- Match each lease to a QuickBooks customer
- Go live and let payments sync on their own
One Payquad account, a separate QuickBooks company per owner
Connect a QuickBooks company for each owner or entity, and each property's rent posts to the right general ledger.
Why it matters
Clean financials for every owner, without a second tool or a shared file to untangle at month end.
Built for teams who run operations in Payquad and keep their accounting in QuickBooks Online.
- Works with QuickBooks Online
- Your bookkeeper keeps working where they already do
- Already on Yardi or Rent Manager? Payquad connects to those directly.
How Canci Rentals, a 130-unit Ontario landlord, stopped typing rent into QuickBooks.
Read the case study →Questions bookkeepers ask
Does it work with QuickBooks Desktop?
Not today. The integration works with QuickBooks Online.
Do I have to recreate residents in QuickBooks?
No. Payquad matches your existing QuickBooks customers to your leases and suggests the links for you.
Will it change entries my accountant made?
No. Payquad only adds new entries, each with a Payquad reference so it's easy to trace.
Is my data secure?
You connect through Intuit's own secure sign-in. Payquad never sees your QuickBooks password.
How do I get started?
Book a demo. We'll show you the integration on a sample QuickBooks company, then set it up with you and your bookkeeper.
Payquad connects to the systems you already run.
See a payment reach QuickBooks in real time.
A 15-minute demo on a sample QuickBooks company. Bring your bookkeeper.
